Top 10 Tips for New Users:

Conferencing Tips for a Successful Conference

C3 Conferencing's integrated audio and web conferencing is a powerful tool enabling you to maximize your effectiveness when presenting information to an audience of hundreds or holding a collaborative meeting with your work team. For an efficient and effective meeting, plan ahead. In the conference notification, inform participants of the purpose, agenda and time limit for your meeting.

  1. Forward the Audience Invitation to each individual invited to attend for quick entry into the meeting.
  2. Dial in to your conference at least 5 to 10 minutes before the start time to be ready for your meeting.
  3. Distribute any documents ahead of time, or better yet, plan a web conference for sharing documents and applications.
  4. If a speakerphone is used, high quality equipment contributes to the success of the conference.
  5. It can be helpful for participants and speakers who are not actively speaking to mute their phone in order to eliminate background noise.
  6. Position the speakerphone so that all participants sharing the room can be heard. If a headset is used, ensure the mouthpiece is adjusted correctly.
  7. Start the conference with a roll call to confirm attendance and inform all participants of who is on the conference.
  8. Operator assistance is always available by pressing *0 on your touch-tone phone.
  9. Participants should identify themselves when speaking. When asking questions, address individuals by name to avoid confusion.
  10. Host and participants should avoid placing the conference call on hold if their phone system plays music on hold - the music will be played across the conference call. Use the mute key instead.